Why do we collect personal information?
As a candidate using It’s Academic Educational Staffing’s services, you are asked to provide certain pieces of information in order for us to provide you with the best possible service. In addition to your contact details, CV/Resume, and a description of the type of work you are looking for, your file may include the following:
o Interview notes
o Recorded video interview files
o Information obtained through reference and background checks
o Educational records
o Reference letters
o Skill testing results
o Medical Records and other personal details required to support you with immigration purposes if necessary
At It’s Academic Educational Staffing your information is important to:
o Understand your qualifications, needs and preferences
o Find the best job opportunities for you that will give you the job satisfaction you are looking for
o Fulfill our clients’ requests for information about potential job candidates
o Assess and develop our business and operations to better service candidates and our clients
o Provide you with the appropriate training and career transition services
It’s Academic Educational Staffing never collects more personal information than is needed to fulfill these purposes, unless requested by the client and consented to by the candidate.
When does It’s Academic Educational Staffing disclose personal information and to whom?
Your personal information is never traded, sold or leased by It’s Academic Educational Staffing to any external companies. Your information is only disclosed for It’s Academic Educational Staffing’s legitimate business purposes or as required to meet legal and regulatory requirements- for example, to comply with a court order.
In the normal course of business, It’s Academic Educational Staffing will only disclose your personal information to one of our clients if you have provided consent.
As a candidate, you are relying on us to share such information. It’s Academic Educational Staffing only provides your information to employers required and requested to make an informed decision regarding your candidacy for a specific position.
It’s Academic Educational Staffing may share information with our affiliates, partners, contractors or other companies (collectively “representatives”) that It’s Academic Educational Staffing uses to provide our staffing services. However, It’s Academic Educational Staffing will only disclose limited information as required for the function that will be performed by the representative on our behalf. We also ensure that every contract we enter into with a representative clearly outlines the representative’s obligation to protect your personal information and live up to the principles of privacy.
Examples of companies we share your limited personal information with include:
o Organizations that perform background checks including criminal, educational and credit checks as required by the client
o Employee testing centers
o Database and IT consultants
o Our Video Interviewing Platform Providers
Have you consented?
Having read this policy and by accepting It’s Academic Educational Staffing services and providing the Company with your personal information, you consent to the collection, use and disclosure of your personal information as specified herein.
Whenever possible and when necessary, It’s Academic Educational Staffing will obtain your express consent for particular uses and disclosures. For example, It’s Academic Educational Staffing will seek your explicit consent before releasing your information to a third party for the purpose of conducting a background check.
Your consent is implied if It’s Academic Educational Staffing believes to be using your personal information for purposes that are obvious to you. For example, if you list the names and phone numbers of your previous employers on your resume for reference checking purposes, It’s Academic Educational Staffing will not seek your express consent before checking these references.
How long is your personal information retained?
It’s Academic Educational Staffing retains your information as long as you are using our placement services, or longer if required by law. It’s Academic Educational Staffing will retain personal information for a minimum of one year following acceptance of a permanent employment position, unless you ask us to delete it.
If you want all your information deleted and your account removed, please email this request to firstname.lastname@example.org, and you will receive a confirmation when this has been completed.
Contact It’s Academic Educational Staffing with any questions or concerns
It’s Academic Educational Staffing is committed to protecting the confidentiality of the personal information it collects. If you have any concerns about this policy, please email or write to:
It’s Academic Educational Staffing
Suite 1500-885 West Georgia Street
Vancouver BC Canada V6E-3E8